FOR 7 Coggeshall, Ocean Isle Beach, NC
Rental Contract Ė Rules and Regulations
THIS WILL BE A VACATION RENTAL AGREEMENT UNDER THE NORTH CAROLINA
VACATION RENTAL ACT. THE RIGHTS AND OBLIGATIONS OF THE PARTIES TO THIS
AGREEMENT ARE DEFINED BY LAW AND INCLUDE UNIQUE PROVISIONS PERMITTING
THE DISBURSEMENT OF RENT PRIOR TO TENANCY AND EXPEDITED EVICTION OF
TENANTS. YOUR SIGNATURE ON THIS AGREEMENT, OR PAYMENT OF MONEY OR TAKING
POSSESSION OF THE PROPERTY AFTER RECEIPT OF THE AGREEMENT, IS EVIDENCE
OF YOUR ACCEPTANCE OF THE AGREEMENT AND YOUR INTENT TO USE THIS PROPERTY
FOR A VACATION RENTAL.
- Check-in Time is after 4:00 PM on the first day, according to your
reservation. You may go straight to the house when you arrive. You
do not need to go by any office. If you anticipate arriving after
8:00 PM, please let us know your ETA by email or phone.
- Pillows, bedspreads and some blankets are
provided. We recommend that you bring extras. Linens, towels,
paper products, cleaning supplies, and toiletries are not provided.
LINENS: are available for rental through SHIRLEY SPIVEY. Her number
is (910) 619-4273 and she will deliver and pick up from your
unit. For an additional fee, she will make up the beds prior to your
arrival. Please call ahead to reserve your linens.
You can email here at
firstname.lastname@example.org for rates.
- During your stay, report any non-emergency problems
to our local contact Terry at mobile phone text or call (please
identify your self) at 910-540-7139. Problems will be
attended to promptly. If you cannot reach Terry, then
contact me at 704-244-9821.
- No pets of any kind are allowed in the rental property. If a pet
is discovered on the premises, occupancy will be terminated with no
- Absolutely NO SMOKING in the house or on the property, including
the boat dock. Smoking on the premises may result in immediate
termination of occupancy with refund. If you are a smoker,
please do not rent our home.
- Absolutely NO HOUSE
PARTIES without prior approval. Should a house party occur in the
rental unit, occupancy will be terminated with no refund.
- Each Renter is responsible for cleaning the rental property before
leaving. The unit must be cleaned thoroughly. Maid service is
available for an extra charge. We do not provide cleaning
supplies, WHEN YOU LEAVE: 1.
Generally tidy up the place and make sure every thing in in order as
you found it, when you arrived. 2. Clean all baths and kitchen. 3. Clean all food out of refrigerator (except
condiments), and wash
and put up dishes. 4. Vacuum, sweep and mop floors,
and clean inside refrigerator. 5. wash any linens used 6.
Empty trash cans and place the outdoor trash container at the street.
7. Lock all windows and doors. 8. Sweep
carport, steps, garage if needed. 9. Return all keys to
the storage place. Cleaning is to be "detail" in
quality. If the extra paid maid service is utilized they will
handle items 2, 4, and 8. It is your responsibility to leave the
home very tidy, with the only exception being those services that are
to be handled by the hired maid service, if applicable, and it
is your responsibility to report any damage to us prior to your
- Renter is responsible for any damage incurred during his occupancy
of the premises. We will not be held responsible for accidents,
injury, or loss of valuables.
- Renterís Security Deposit will be refunded, if the unit is left
in satisfactory condition. Refunds will be mailed within 30 days of
the Renterís last day at the unit.
- Close and lock all doors and windows, and make sure all appliances
are turned off, except the refrigerator, before departing. During
air conditioning times, please turn the unit to 80 degrees upon
departure. During heat months, please set heat to the lowest setting
upon departure. In early spring and late fall, please turn the
thermostat off, when leaving.
- Check-out time is 10:00 A.M., SHARP. No one is to be in the unit
or on the unit property after check-out time.
- Reservations may be made anytime and will be honored, provided
payment is received as agreed and is deposited.
- Rental Deposits will be refunded on cancellations, less 15%,
when/if the unit is re-rented.
- There will be no refund for inclement weather. In the event of mandatory evacuation, the pro-rata
share of the rental charge will be refunded.
- Any and all interest earned on deposits and advance rents paid
will accrue to our benefit, and not the Renter.
- If you use any of the recreational/sporting equipment, you agree
to use it with care, and repair or replace anything which you
damage, destroy, or lose. For example, the bicycles are locked in
the basement, but if you use them and one is lost, we ask that you
go to Walmart and replace it with one of like kind. Lessee
assumes all liabilities for injuries incurred while using such
equipment. ___________________ Initial to acknowledge and
- Rental Charge is based, in part, on number in party. Under no
circumstances should there be more than 18 overnight occupants.
Violation of this provision may result in termination of occupancy,
- If for any reason we are unable to deliver the
property to you for the rental period contracted (for example, the
home is damaged by a hurricane), we shall refund your money in full, calculated from the time your
money was first deposited by us, until the date the refund check was
- RESERVATION FEE: Unlike the local real estate rental
companies, we DO NOT charge reservation FEES.
- CONFIRMATION DEPOSIT: We will not send you a
rental agreement. You should print this document, and sign and
date each page as confirmation of your agreement. Then you should
fax it to 704-984-9222 or mail to P. Robichaud, 46417 Sapona Ln,
Norwood, NC 28128. You will need to mail us a deposit per
instructions on the fee schedule sent. This payment may be paid by personal
check. THERE WILL BE A FORTY DOLLAR CHARGE FOR ANY RETURNED
CHECK. We will continue to market the property for rent until
receipt of your deposit check. Upon our deposit of your initial
check, your contract with us is bound. PLEASE
SEND A SELF-ADDRESSED STAMPED ENVELOPE WITH YOUR CHECK. If for any
reason the property has already been rented to another party when we
receive the check, we will promptly return it to you in this envelope;
otherwise, we will use the envelope to return your security deposit,
at the appropriate time (item 9 above).
- BALANCE OF PAYMENT: The balance on the rent, all
taxes and security deposit is due 30 days before arrival date. NO
REMINDERS WILL BE SENT.
- Please be aware that the locked closets are property
of the owner and are not to be entered under any conditions. If upon
arrival you discover any damage to the property PLEASE NOTIFY US
IMMEDIATELY AT 704-244-9821 (MOBILE #).
- INSPECTION OF PROPERTIES: The property shall be
inspected after your departure. If damage does occur in the unit,
please do not feel embarrassed, but report the damage to us
immediately. We can handle the repair while you are here and alleviate
any questions of both parties. If it is discovered that the owner's
closet has been broken into after your departure, you will be charged
the full replacement cost for all items that are missing plus any
expenses that are incurred to replace the missing items.
- If you arrive plan on arriving early, let us know via
email and we will see if the unit can be made available earlier. If
you arrive early, you may want to visit the Coastal Carolina Museum,
shop in the various retail shops or dine at one of the local
- KEYS: Keys are located at the rental house. We
will email you where to find the key upon receipt of the final payment
and no less than 30 days prior to your arrival. Keys will not be given
out to anyone other than the person whose name is on the reservation
(or email address above), unless we have been given previous
- LOCK OUTS: If you lock yourself out of your unit,
please call 704-244-9821 (mobile) and leave a message.
Our local emergency contact is Terry at 910-540-7139. Your call
will be returned promptly and arrangements made to have a key brought
to you. There will be a $50.00 cash fee for opening the unit or
providing a replacement key. If you had returned the access key
to its place (at the beginning of your stay), a lockout could not
- MAINTENANCE AND REPAIRS: We will do our best to keep
all equipment in good repair. When you check in or during your stay, if
you discover anything not in working order, please notify us
immediately, by text or telephone call our local contact Terry at mobile
phone text or call (please identify your self) at 910-540-7139. If you cannot reach
Terry, then contact me at 704-244-9821. We
will correct it as soon as possible.
- There will be NO REBATES given due to the
malfunctioning or breakdown of appliances, air conditioning,
televisions, telephones, computer, fax machine, printer, or any other
property equipment or services.
- OCCUPANCY: The maximum number of number people
allowed is 18, or the # agreed upon below, whichever is
less. The city ordinance does not allow additional guests to sleep in
vehicles parked on the property or on board boats. We rent to
FAMILIES AND RESPONSIBLE ADULTS GROUPS (If the group is a non-family
adult group, all occupants must be over 25 years of age).
Misrepresentation of the party will result in immediate termination of
the rental agreement, expulsion, and the loss of rental fee. In
addition, there is a $200 per person per night charge for each
overnight guest greater than the number represented by the renter
below. We reserve the right to refuse occupancy, if we feel the
occupancy could be detrimental to the property.
Vehicles/Parking- Maximum # of vehicles is 5. No parking in
the street. Any cars in street or not fully on house property
may be towed at auto-owner's expense.
- PETS: ABSOLUTELY NO PETS ALLOWED INSIDE OR OUTSIDE OF
THE RENTAL PROPERTY. IF A PET IS FOUND YOU WILL BE CHARGED A
NON-REFUNDABLE FEE OF $200.00. YOUR SECURITY DEPOSIT WILL BE
FORFEITED, YOU WILL BE ASKED TO REMOVE THE PET IMMEDIATELY OR VACATE
THE PREMISES WITH NO REFUND.
- EVEN THOUGH WE DO NOT ASSUME RESPONSIBILITY FOR ANY
ITEMS LEFT IN PROPERTY, we will make every effort to locate lost
items. Upon request, we will mail items found to you. These items will
be shipped COD plus a $10.00 handling fee
MAIL: We do not have a mail box, so the US
Postal service does not deliver to the house. If you must have
mail sent to you while on vacation, it must sent via a commercial
courier (like FedEx or UPS) and be addressed to the person who has his
or her name on the contract, c/o Paul Robichaud, 7 Coggeshall St., Ocean Isle
Beach, North Carolina 28469. If this information is not included, we
will not be able to get the mail to you. A post office is located in
South Brunswick, NC for your convenience.
GARBAGE PICK-UP: Garbage pick-up during the summer
months is on Monday, Thursday and Saturday. The containers must be
placed at the street by 7:00 a.m. FIREWORKS: Fireworks are not legal
in North Carolina. A $500.00 fine will be enforced.
VEHICLES: No mobile sleeping units, such as campers, may be used at
cottages for sleeping, cooking or any purpose other than
THIS IS A NON-SMOKING UNIT
PLEASE NOTE THAT WE ADVISE YOU TO READ ALL OF THE INFORMATION
PROVIDED HEREIN OUR
RULES SO THAT MISUNDERSTANDINGS OR INCONVENIENCES MIGHT BE PREVENTED.
IF THERE ARE ANY CONTRADICTIONS BETWEEN THIS DOCUMENT AND OTHER
INFORMATION ON THE WEBSITE, THIS DOCUMENT SHALL TAKE PRECEDENCE.
RULES AND REGULATIONS ARE SUBJECT TO CHANGE FROM TIME TO TIME, BUT THE
RULES APPLYING TO YOUR RENTAL, SHALL BE THOSE AS WRITTEN AND IN FORCE
AT THE TIME AND DATE OF YOUR EXECUTION OF THIS AGREEMENT.
Property ID: 7 Coggeshall.
Telephone in house: None
Number in Party:_________(Max is 18) Max # of Vehicles on
premises at 1 time _______ (5 is the limit)
Beginning Date of Stay_______________________
Number of nights:____
Check-out Date of Stay_______________________
Fee ($210 EXTRA on
(If included in base rent, put
|Pool Heat (Y/N?)_____ If Y,
then put total, before tax on this line.
($75/day-Dec/Feb; $50/day all other months; 3 day minimum)
|Subtotal (Before Tax)
Fee, Cleaning Fee, Pool Heat total before tax)
|Sales tax of 12.75% of prior
|Total House Rent-
Subtotal before tax, plus tax =
Total Charges and Deposit
|Reservation Deposit Due w/Contract
(see fee Schedule)
The reservation for the renter below will be held for NO MORE THAN
7 AFTER RECEIPT OF THE SIGNED CONTRACT. THE CONTRACT IS BOUND UPON
OUR RECEIPT AND DEPOSIT OF THE RENTERS FIRST PAYMENT. THE BALANCE
IS DUE IN FULL 30 DAYS BEFORE THE FIRST DAY OF THE RENTAL PERIOD.
# of Persons in group who are neither family nor over 25 years of
age____________ .Except as just listed, Renter certifies with his
(her) signature that all members of their group are either part of
a family group or group of responsible adults over aged 25.
Non-family guests under aged 25 shall not exceed the number listed
above. Violation of the number of provisions of this paragraph may
result in the termination of the rental agreement, immediate removal
from the premises, and forfeiture of any money paid. Fill
in answers to following: Group Type (Family or Other) _________ ,
# adults___, # young adults-u25___, #teens____, # children____.
Kayaks - tandem
double seater and single.
Our kayaks are not
for the surf. It is for canal and inlet use only. With your
use of the kayak you agree to abide by these rules. No one under under
90 pounds in the kayaks, under
any circumstances. If any passengers are 13 or under, they must be with
an adult, on the double kayak. If any passenger is under 21, there
must be 2 passengers. All passengers must be wearing a properly fastened
life vest. The canoe /kayak is
not to be left in the water overnight or during inclement weather.
The single kayak is for use for persons 18 and older, only.
RECOMMEND WEARING SHOES. IF YOU SHOULD ACCIDENTALLY FLIP ONE
OF THE KAYAKS
AND NEED TO EXIT BY WALKING ON THE SIDE OF THE CANAL WATERWAYS, THERE
ARE MANY OYSTER SHELLS IN SOME AREAS, WHICH WILL CUT UP BARE FEET.
The kayak should
not be lifted by the seats, but by the straps on each end. Kayak
should be stored upside down.
Renter accepts all responsibility for injury and
damage while using the Kayaks, or any other equipment at 7 Coggeshall_________________Initial Here.
All renters are
required to acknowledge their agreement to our rules for kayak use.
We are glad to be able to rent our place to you. We hope that you
will have an enjoyable experience while vacationing at Ocean Isle Beach.
We hope that our home, with its many amenities provide a real
enhancement to your stay. Please carefully review the regulations above,
sign and return along with the rental deposit.
Check should be made payable to
46417 Sapona Lane, Norwood NC 28128. Upon receipt of final
payment, renter will be provided an email with detailed home
information, including directions and key information.
FAX NUMBER FOR CONTRACT: 704-984-9222
Undersigned, by signature below, understands and agrees to the terms
of this agreement. This agreement is the full agreement between