Renter's Name_______________________ Rental Period________________________ 37 Concord Street

Rental Contract – Rules and Regulations

THIS WILL BE A VACATION RENTAL AGREEMENT UNDER THE NORTH CAROLINA VACATION RENTAL ACT. THE RIGHTS AND OBLIGATIONS OF THE PARTIES TO THIS AGREEMENT ARE DEFINED BY LAW AND INCLUDE UNIQUE PROVISIONS PERMITTING THE DISBURSEMENT OF RENT PRIOR TO TENANCY AND EXPEDITED EVICTION OF TENANTS.  YOUR SIGNATURE ON THIS AGREEMENT, OR PAYMENT OF MONEY OR TAKING POSSESSION OF THE PROPERTY AFTER RECEIPT OF THE AGREEMENT IS EVIDENCE OF YOUR ACCEPTANCE OF THE AGREEMENT AND YOUR INTENT TO USE THIS PROPERTY FOR A VACATION RENTAL ONLY.

1.        Check-in Time is  4:00 PM or after on the first day, according to your reservation. You may go straight to the house when you arrive. You do not need to go by any office. If you anticipate arriving after 8:00 PM, please let us know your ETA by email or phone.

2.        Pillows, bedspreads, and some blankets are provided. We recommend that you bring extras.   Linens, towels, paper products, cleaning supplies, and toiletries are not provided. LINENS: are available for rental through SHIRLEY SPIVEY.  Her number is (910) 579-5121 and she will deliver and pick up from your unit. For an additional fee, she will make up the beds prior to your arrival.  Please call ahead to reserve your linens.  

3.        During your stay, report any non-emergency problems to us at cell phone 919-631-7280, home phone 866-929-9099, or by email. Problems will be attended to promptly.  EMERGENCY: Call Jerry Patton at 910-540-7139. 

4.        No pets of any kind are allowed on the property. If a pet is discovered on the premises, occupancy will be terminated with no refund.

5.        Absolutely NO SMOKING in the house or on the property, including the boat dock. Smoking on the premises may result in immediate termination of occupancy with refund.  If you are a smoker, please do not rent our home.

6.        Absolutely NO HOUSE PARTIES. Should a house party occur in this rental house, occupancy will be terminated with no refund.

7.        Each Renter is responsible for cleaning the rental property before leaving. The house must be left straightened up.  A specific cleaning checklist is on the refrigerator in the rental house. Maid service is available for an extra charge.  (Maid service is NOT extra in June ,July & August  We do not provide cleaning supplies,   WHEN YOU LEAVE: 1.Generally tidy up the place and make sure every thing is in order as you found it when you arrived.  2.  Clean all food out of refrigerator and wash and put up dishes.   3.  Clean and scrub all bathrooms and kitchen. 4. Vacuum, dust, sweep and mop floors, and scrub inside refrigerator.  5. Wash any linens used.   6.  Empty trash cans and place the outdoor trash container at the street.   7. Lock all windows and doors.    8. Sweep carport and steps if needed.  9.  Return all keys to the storage place.  Cleaning is to be "detailed” in quality.  If the extra paid maid service is utilized, they will handle items 3 and 4.  It is your responsibility to leave the home immaculate, with the only exception being those services that are to be handled by the hired maid service, if applicable.  It is your responsibility to report any damage to us prior to your departure.

8.        Renter is responsible for any damage incurred during his occupancy of the premises. We will not be held responsible for accidents, injury, or loss of valuables.

9.        Renter’s Security Deposit will be refunded if the unit is left in satisfactory condition. Refunds will be mailed within 30 days of the Renter’s last day at the house.

10.     Close and lock all doors and windows, and make sure all appliances are turned off, except the refrigerator, before departing. During air conditioning times, please turn the unit to 80 degrees upon departure. During winter months, please set heat to the lowest setting upon departure. In early spring and late fall, please turn the thermostat off when leaving.

11.     Check-out time is 10:00 AM SHARP. No one is to be in the house or on the property after check-out time.

12.     Reservations may be made anytime and will be honored, provided payment is received as agreed and is deposited.

13.     There is a telephone in the house for your convenience and ALL calls are FREE!  Phone number at 37 Concord is 910-579-0730.  

14.     Rental Deposits will be refunded upon cancellations, less 15% if and when the unit is re-rented.

15.     There will be no refund for inclement weather, except mandatory evacuations. In the event of a mandatory evacuation, the pro-rata share of the rental charge will be refunded.

16.     Any and all interest earned on deposits and advance rents paid will accrue to our benefit, and not the Renter.

17.     If you use any of the recreational/sporting equipment, you agree to use it with care, and repair or replace anything which you damage, destroy, or lose.

18.     Rental Charge is based, in part, on number in your group. Under no circumstances should there be more than 10 overnight occupants.   Violation of this provision may result in termination of occupancy without refund.

19.     If for any reason we are unable to deliver the property to you for the rental period contracted (for example, the home is damaged by a hurricane), we will refund your money in full, including interest at a rate of 1.5% APR ,calculated from the time your money was first deposited by  us until the date the refund check is mailed.

20.     RESERVATION FEE: Unlike the local real estate rental companies, we DO NOT charge a reservation fee.

21.     CONFIRMATION DEPOSIT:  We will NOT send you a rental agreement.  You should print this document and sign and date each page as confirmation of your agreement. Then you should fax it to #866-929-9013.  You will need to mail us a deposit of THE LESSER OF 50% of the gross amount due, including tax and security deposit, or $700.  This payment may be paid by personal check. THERE WILL BE A THIRTY DOLLAR CHARGE FOR ANY RETURNED CHECK.  We will continue to market the property for rent until receipt of your check.  Upon our deposit of your initial check, your contract with us is bound.  Please send a self-addressed stamped envelope with your check.  If for any reason the property has already been rented to another party when we receive your check, we will promptly return it to you in this envelope; otherwise, we will use the envelope to return your security deposit, at the appropriate time (item 9 above).

22.     BALANCE OF PAYMENT: The balance due on the rent, all taxes and security deposit is due 30 days before arrival date. NO REMINDERS WILL BE SENT.  

23.     Even though we do not assume responsibility for any items left on the premises, we will make every effort to locate lost items.  Upon request, we will mail items found to you. These items will be shipped COD plus a $10.00 handling fee.

24.     INSPECTION OF PROPERTY: The property will be inspected after your departure. If damage does occur in the unit, please do not be embarrassed (accidents happen!), but please report the damage to us immediately. We can handle the repair while you are there and eliminate any questions.

25.     If you plan on arriving early, please let us know via email or cellphone #919-631-7280 and we will see if the house can be made available earlier.  If you arrive early, you may want to visit the Coastal Carolina Museum, shop in the various retail shops or dine at one of the local restaurants.

26.     KEYS: Keys are located at the rental house.  We will email you where to find the key upon receipt of the final payment and no less than 30 days prior to your arrival. Keys will not be given out to anyone other than the person whose name is on the rental contract unless we have been given prior authorization.

27.     LOCK OUTS: If you lock yourself out of your unit, please call 866-929-9099 or 919-631-7280 (cell) and leave a message. Our local emergency contact is Jerry Patton 910- 540-7139.  Your call will be returned promptly and arrangements made to have a key brought to you. There will be a $50.00 cash fee (paid to Jerry Patton) for opening the unit or providing a replacement key.  If you had returned the access key to its place (at the beginning of your stay), a lockout could not occur.

28.     MAINTENANCE AND REPAIRS: We will do our best to keep all equipment in good repair. When you check in, or during your stay if you discover anything not in working order, please notify us immediately, by  telephone call to 866-929-9099 or 919-631-7280 (cell).  We will correct it as soon as possible.

29.     There will be NO REBATES given due to the malfunctioning or breakdown of appliances, air conditioning, televisions, telephone or any other property, equipment or services.

30.     OCCUPANCY: The maximum number of  people allowed at 37 Concord is 10, or the # agreed upon below, whichever is less. The city ordinance does not allow additional guests to sleep in vehicles parked on the property or on board boats. We rent to FAMILIES AND RESPONSIBLE ADULT GROUPS ONLY! (If the group is a non-family adult group, all occupants must be over 25 years of age). Misrepresentation of the group will result in immediate termination of the rental agreement, expulsion, and loss of the rental fee.  In addition, there is a $10 per person per night charge for each overnight guest greater than the number represented by the renter below. We reserve the right to refuse occupancy if we feel the occupancy could be detrimental to our property.  

31.     PETS: ABSOLUTELY NO PETS ALLOWED INSIDE OR OUTSIDE OF THE RENTAL PROPERTY. IF A PET IS FOUND, YOU WILL BE CHARGED A NON-REFUNDABLE FEE OF $125.00. YOUR SECURITY DEPOSIT WILL BE FORFEITED AND YOU WILL BE ASKED TO REMOVE THE PET IMMEDIATELY OR VACATE THE PREMISES WITH NO REFUND.

MAIL:  We do not have a mail box, so the US Postal service does not deliver to the house.  If you must have mail sent to you while on vacation, it must be sent via a commercial courier (like FedX or UPS) and be addressed to the person who has his or her name on the contract, c/o Ervin M. Carroll, 37 Concord Street, Ocean Isle Beach, North Carolina 28469. If this information is not included, you may not get your mail. A post office is located in Sunset Beach, NC. (just down from Food Lion).

GARBAGE PICK-UP: Garbage pick-up during the summer months is on Monday, Thursday and Saturday. The containers must be placed at the street by 7:00 a.m. FIREWORKS: Fireworks are not legal in North Carolina. A $500.00 fine will be enforced.
VEHICLES: No mobile sleeping units, such as campers, may be used on the premises for sleeping, cooking or any purpose other than transportation.
THIS IS A NON-SMOKING UNIT.

PLEASE NOTE THAT WE ADVISE YOU TO READ ALL OF THE INFORMATION PROVIDED HEREIN REGARDING 37 CONCORD STREET  AND OUR RULES TO AVOID ANY MISUNDERSTANDINGS.  IF THERE ARE ANY CONTRADICTIONS BETWEEN THIS DOCUMENT AND OTHER INFORMATION ON THE WEBSITE, THIS DOCUMENT SHALL TAKE PRECEDENCE.   RULES AND REGULATIONS ARE SUBJECT TO CHANGE FROM TIME TO TIME, BUT THE RULES APPLYING TO YOUR RENTAL SHALL BE THOSE WRITTEN AND IN FORCE AT THE TIME AND DATE OF YOUR EXECUTION OF THIS AGREEMENT.

Property ID: 37 CONCORD STREET  Ocean Isle Beach, NC  28469           

Telephone Number in Unit  910-579-0730                   Number in Party:____(Max is 10)

Beginning Date of Stay_______________________               Number of nights:____

Check-out Date_______________________                                                                                     

The reservation for the renter below will be held for NO MORE THAN 15 DAYS AFTER RECEIPT OF THE SIGNED CONTRACT.  THE CONTRACT IS BOUND UPON OUR RECEIPT AND DEPOSIT OF RENTER’S FIRST PAYMENT.  THE BALANCE IS DUE IN FULL 30 DAYS BEFORE THE FIRST DAY OF THE RENTAL PERIOD.

# Persons in group who are neither family nor over 25 years of age____________ .Except as just listed, Renter certifies with his (her) signature that all members of  their group are either part of a family group or group of responsible adults over age 25.  Non-family guests under age 25 shall  not exceed the number listed above.  Violation of the number of provisions of this paragraph may result in the termination of the rental agreement, immediate removal from the premises, and forfeiture of any money paid.   Fill in answers to following:  Group Type (Family or Other) _________ , # adults___, # young adults-u25___, #teens____, # children____.

We are glad to be able to rent our house to you. We hope that you will have an enjoyable experience while vacationing at Ocean Isle Beach. We hope that our home, with its many amenities provides a real enhancement to your stay. Please review carefully the regulations above, sign, and return along with the rental deposit due and security deposit due. If you have any questions or need clarification of anything about your rental, please email us: tkcemc@aol.com

Check should be made payable to Terry Carroll and mailed to 1112 S. Lakeside Drive, Four Oaks, NC 27524.  Upon receipt of final payment, renter will be provided an email with detailed home information, including directions and key information.

Undersigned, by signature, understands and agrees to the terms of this agreement.  This agreement is the full agreement between the parties.  

RENTER_______________________________________(printed name)

RENTER_______________________________________(signature)

  DATE_____________

ADDRESS_________________________________________________________________________________

EMAIL__________________PHONE#_______________